Job Description

We are currently seeking a Procurement Specialist for our Program Management division. This position will be located at our Client’s Rochester, NY office. The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services.

Analyst-Budget & Billing is a primary resource to support the CA&C as well as Other OSG areas for technical procurement related items. Requires knowledge and experience in the SAP and iBuy software applications and works independently with minimal guidance to solve complex problems. Provides support and guidance to others in the organization with less experience and drives effective workflows and process improvements.

Responsibilities include Purchasing/ Procurement, and Budget Analysis for the OSG areas by producing reports, upon request.

• Provides financial information for forecasting, budgeting, and analyzing variations from budget

• Analyzes and prepares financial statements and reports to all Managers and Director

• Prepares information to support journal entries and manual accruals, on a timely and accurate basis for financial statements

• Prepares, records, verifies, analyzes and reports accounts payable/receivable transactions

• Creation of purchase orders for CA&C related projects and ongoing renewals.

• Pays vendor invoices, and processes goods receipts on a timely basis

• Maintains and reconciles accounts payable/receivable ledger accounts, financial statements and reports

• Maintains accurate spending records and establishes measures for budgetary control

Key Skills:

• Computer capabilities with Microsoft Office and experienced with Excel

• Extensive knowledge with SAP and tools for invoice investigation, purchase requisition and processing.

• Ability to learn and apply policy and procedures to daily work

• Communication (both written and oral) capabilities

Requirements

• AS Degree preferred or

• 2-5 years’ of related purchasing or financial experience

Scope of work - range of responsibilities:

1. Performs necessary review, guidance and execution to ensure that Procurement Items are processed in a timely manner including: receipt of all documentation, development of Purchase Requisitions, appropriate accounting use, Procurement follow up and Purchase Order completion.

2. Assists with business process analysis and design for the CA&C area. Provides input and supports business process related purchasing and budgeting activities for the CA&C area. Identifies processes improvement opportunities, documents existing processes, identifies and analyzes gaps between current processes and the desired state, designs new processes, and provides input to planning the transition to a new process. Maintain scorecards designed to specifically measuring gains through process improvement.

3. Develop and publish purchase and budget related performance information for use by Management.

4. Participate on project teams for purchasing and budget related items, and assist with continuous improvement efforts.

Benefits

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

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