Position Title: Executive Assistant to the CEO
Location: Orlando, FL
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-time
Let Us Claim Consultants Insurance Inc is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support the Chief Executive Officer and contribute to daily business operations across departments including Sales, Marketing, Client Services, and Office Administration . This role is ideal for a professional who thrives in a dynamic, fast-paced environment and takes pride in going above and beyond for both clients and company leadership.
Core Values at Let Us ClaimAll staff members are expected to embody our values:
Client First: We go above and beyond to protect, support, and represent our clients.
Integrity: We are honest, transparent, and accountable in all our actions.
Excellence: We strive to deliver quality results every time.
Respect: We value every team member and treat others with professionalism.
Growth: We are committed to continuous learning and business improvement.
Must pass the 620 license exam in 6 days.
Provide direct administrative support to the CEO including calendar management, meeting coordination, internal communications, and travel arrangements.
Organize and prepare reports, meeting agendas, presentations, and follow-up materials.
Act as a liaison between the CEO and internal departments, vendors, partners, and key clients.
Track client service metrics and assist with preparing performance dashboards and sales pipeline updates.
Support client intake, assignment, and tracking processes across active claim files.
Ensure consistent follow-up and communication with high-priority accounts as directed by the CEO.
Support marketing efforts, including coordination of email campaigns, event prep, and tracking outreach metrics.
Assist with organizing team meetings, vendor relationships, and office operations as needed.
Maintain confidentiality and professionalism when handling sensitive business or personnel matters.
Help align priorities between departments and maintain task accountability through shared project trackers.
Assist in onboarding, scheduling, and internal communications to support office efficiency and team culture.
Bachelor’s degree preferred or equivalent experience.
Minimum 2 years of administrative or executive assistant experience.
Strong communication, time management, and multitasking skills.
High proficiency in Microsoft Office Suite, Google Workspace, and CRM systems (Salesforce, HubSpot, or similar tools).
Experience in insurance, legal, or consulting fields is a plus.
Strong commitment to client service and company mission.
Ability to sit, stand, and walk for extended periods.
Must be able to use standard office equipment including computers, printers, and phones.
Must be able to lift up to 15 pounds occasionally.
Ability to travel locally for meetings or events when required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Starting at $40,000 , with increases based on qualifications and experience.
Dental, and vision insurance
Paid time off and holidays
Opportunities for professional development and advancement
Supportive, team-oriented environment
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