Job Description
About Us At
The Pharmacy Hub , we collaborate with
pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products
directly to patients. Our expertise allows us to seamlessly distribute
pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.
Core Values The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability. - Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
- Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
- Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.
You will play a pivotal role in maintaining these values and contributing to the company's mission of redefining healthcare delivery through superior pharmacy services.
Job Summary We are seeking a highly capable and proactive Executive Assistant to support a dynamic and entrepreneurial CEO. This newly created, full-time role is ideal for someone who thrives in fast-moving environments and is eager to become a trusted right hand to executive leadership. You'll play a pivotal role in streamlining day-to-day priorities and anticipating needs so the CEO can focus on driving growth.
As the Executive Assistant, you'll be responsible for managing schedules, coordinating communication, and serving as a key point of contact for clients, vendors, and internal teams. The ideal candidate will be tech-savvy, detail-oriented, and confident in their ability to operate independently, all while demonstrating sound judgment and a high level of professionalism. This is a unique opportunity for someone who takes ownership, sees tasks through to completion, anticipates challenges, and represents leadership with professionalism.
Responsibilities - Manage the CEO's complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently
- Serve as a primary liaison between the CEO, clients, vendors, and internal teams, communicating clearly and professionally
- Support the CEO by completing routine tasks such as applications, document gathering, and liaising with banks, accountants, and partners
- Prepare for and actively participate in meetings, taking detailed notes and tracking follow-up action items
- Track and follow up on outstanding tasks across departments to ensure deadlines and goals are met
- Handle sensitive administrative tasks, including paying vendors, reviewing and revising contracts, and managing financial documentation
- Proactively identify and resolve issues, minimizing distractions and protecting the CEO's time
- Assist with strategic calendar planning to prioritize high-impact decisions and activities
- Review, draft, and respond to emails, ensuring timely and appropriate communication
- Take ownership of special projects and ad hoc assignments as needed
- Maintain confidentiality and handle sensitive information with discretion
Qualifications - Five years of proven Executive Assistant experience supporting senior management or similar experience supporting senior leadership in a fast-paced environment
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
- Secondary level education preferred
- Tech-savvy and comfortable using AI tools, Google Suite, and other productivity software
- Able to support occasional visibility efforts as needed
- Self-starter with strong organizational skills, able to prioritize daily tasks and follow up proactively
- Attentive and detail-oriented, capable of handling client requests and administrative duties efficiently
- Confident reviewing, managing, and responding to emails; able to represent the CEO professionally in communications
- Skilled in taking accurate notes, participating in meetings, and preparing materials as needed
- Able to manage multiple priorities independently and adapt to evolving business needs
- Strong interpersonal skills with the ability to follow through and maintain clear communication with clients, vendors, and team members
- Strong communication skills, knows when to escalate issues appropriately, and keeps leadership informed
- Local to Fort Lauderdale and willing to work onsite
Benefits - Competitive salary
- Health insurance coverage
- 401(k) plan with company matching
- Two weeks paid time off (PTO)
Work Attire Travel - Light local travel may be required within the surrounding area for executive support tasks
This is a full-time position, working 44 hours per week, Monday through Friday, 100% on-site Pay Range
$60,000
—
$85,000 USD
At
The Pharmacy Hub , we don't just offer jobswe offer opportunities for career growth and development. We take pride in our
fast-paced, team-driven culture and are committed to supporting our employees in achieving success.
If you're ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to
The Pharmacy Hub and working together to deliver
top-tier pharmacy fulfillment solutions.
Job Tags
Full time, Local area, Monday to Friday,