Job Description
Job#: 2087323 Job Description: Location – Bolingbrook, IL (Hybrid/Onsite - every other week 3 days)
Duration- 6-8 weeks; possibility of extension
Job Title- Executive Assistant
POSITION SUMMARY: The Executive Assistant is responsible for providing administrative support to multiple high-level executives on the Ecommerce & Digital Team, helping to manage schedules, travel and meeting arrangements, and expense reporting, in addition to aiding in the development of correspondence and presentation documents, and communications to the team and the organization. The ideal candidate will have a high degree of accountability and self-management while balancing tasks, partners, and deadlines.
CORE JOB RESPONSIBILITIES: - Manage the leaders time through strategic and proactive calendar management and scheduling, including managing invitations and prioritization when calendar conflicts arise
- Coordinate business and event travel for officer level leaders and expense management for Directors and Officers
- Manage meeting set up, including preparing presentation content and handouts, recording meeting notes, troubleshooting technical and logistical issues, and organizing follow up activities
- Prepare & edit drafts of correspondence, agendas, and other communications to a high degree of accuracy and aesthetically pleasing presentations based upon the needs of the business
- Support team engagement and sense of belonging through ensuring leaders are recognizing key milestones: Company Anniversary’s, Birthday’s, and meaningful Family Events, Planning Team Outings
- Play a role within the broader administrative team, assisting in the execution of events such as leadership offsites, Townhalls, etc.
- Maintaining comprehensive and accurate records
- Be a thought partner by anticipating challenges and driving recommendations for solutions and process improvements
REQUIREMENTS FOR CONSIDERATION: - 5+ years of executive level assistant experience
- Previous experience working within a retail or merchandising organization preferred
- Ability to work independently and take initiative in a fast-paced environment with minimal supervision
- Ability to multi-task with a strong sense of meeting deadlines and follow-up
- High degree of professionalism, flexibility, and diplomacy
- Demonstrates up-to-date knowledge and skills in technology associated with this position and interested in continuously advancing and developing new skills needed for this role
- Ability to actively listen and ask questions to build understanding, as well as provide clear verbal and written communication
- Able to quickly adapt to change and demonstrate flexibility
- Ability to handle multiple tasks at one time including managing multiple partners and deadlines
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178 .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
Apex Systems is part of the Commercial Segment of ASGN Incorporated.
NYSE: ASGN
4400 Cox Road
Suite 200
Glen Allen, Virginia 23060
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.
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